School documents · Pack 2026-08-29

Staff acceptable use of AI in Five Wells

Rules of thumb for lesson planner, SEND drafts, and any pupil helper — so staff do not paste the wrong material.

Who it is for: Teachers, SENCOs, school administrators
How to access it: Public. Schools may attach this to their staff AUP. It does not replace the school’s own acceptable-use policy.

This pack describes how Five Wells Education designs and operates the platform so schools can complete their own due diligence. It is not legal advice. The school remains the data controller for pupil and staff data it places in the product. A solicitor or DPO should review processing before go-live.

Treat every draft as unchecked

AI output in Five Wells is a starting point. Staff remain responsible for accuracy, bias, SEND wording, and whether a plan is suitable for named pupils.

Do not paste into generate actions

Safeguarding or child-protection case notes.
Full historic EHCP appendices when a Section F/G excerpt will do.
Medical detail, other pupils’ names, or staff personal data that is not needed for the draft.
Content from a different school or a confidential LA portal that must not leave that system.

Exports and personal devices

CSV and PDF downloads leave Five Wells and follow the school’s retention and device rules.
Do not forward pupil CSVs to a personal email “to finish at home” unless school policy allows it.

Pupil Well helper

Do not enable the helper to “get around” a decision to keep pupil data out of Gemini. If the helper is on, do not complete a pupil’s questions for them in a way that puts another child’s information in the box.

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